Evaluating Your Print Management Solution: Is it time to move to the Cloud?
In today’s rapidly evolving business landscape, traditional print management solutions can become more of a liability than an asset in the workplace. If your organization is still relying on an on-premise print solution, you may be facing challenges like rising costs ,increased IT demands and security vulnerabilities. As more companies embrace digital transformation, cloud-based print management (not to be confused with cloud printing) is emerging as the way forward — offering flexibility, scalability, and enhanced security.
There are many reasons to opt for a Cloud print management solution over on-premise. In this blog, we’ll explore why moving print management to the is the right strategy for your organization. Read on to discover the benefits of improved accessibility, streamlined maintenance, and future-proofing your workflows to cope with the demands of a modern workplace.
Cost savings – print management that suits your budget.
Legacy on-premise print infrastructure is a money drain—servers, storage, IT support, maintenance, and Print Management Solutions stack up fast. On the flip side, cloud solutions eliminate the need for expensive local servers and hardware, significantly cutting CapEx. SaaS print management solutions like directprint.io scale seamlessly with organizational needs, allowing businesses to pay only for the user licenses and capacity they require—minimizing waste and upfront investment.
Saving budget in the long run.
Centralized Management – a single pane of glass.
Cloud printing solutions allow IT administrators to manage all printers, users, and policies from a single, web-based interface (or single pane of glass), no matter the location. This makes managing print environments simpler, especially in larger organizations.
Cloud print management software is updated by the service provider, so organizations don’t have to worry about keeping their print software up to date. This means a reduction in the workload on IT teams and ensures that the latest security fixes and features are in place.
With directprint.io, IT administrators can remotely configure printers, monitor printer status, and perform maintenance tasks from a single dashboard, reducing the need for on-site support.
Alternatively, Cloud enables legacy print devices and allows end-users to print from home. Providing flexibility to staff when it comes to printing is key. Having the ability to print from any disconnected network location enables end-users to change switch networks seamlessly while still being able to print to their favorite print devices.
Flexibility – compatible with your fleet of devices.
As remote and hybrid work environments continue to be the norm for many workers, employees need to be able to print from anywhere. The ability to print in the Cloud enables secure, remote printing from home or other locations without the need for VPNs or complex setups.
Cloud print management often supports printing directly from smartphones, tablets, and other mobile devices, offering more convenience for employees who are not tied to a traditional office setup. Print-anywhere capabilities are also available, meaning users can send print jobs from any device and pick them up from any available printer.
Security – keep important information and documents secure.
Cloud-based solutions often come with sturdy security features like encryption, secure pull printing (where jobs are only printed when a user is physically at the printer), and multi-factor authentication (MFA). In the event of local hardware failure or disaster, Cloud services provide data backup and recovery capabilities that can ensure continuity and avoid data loss.
Cloud print management solutions often provide the tools necessary to comply with data privacy regulations, such as GDPR or HIPAA, ensuring secure handling of sensitive print data.
Sustainability – making changes that work for you and the environment.
With centralized print management, organizations can more easily track usage, reduce unnecessary printing, and implement environmentally friendly practices such as setting defaults to double-sided printing.
Cloud solutions offer detailed reporting and analytics on print usage, enabling organizations to monitor and optimize their printing environment, resulting in cost savings and reduced toner and paper waste.
Making sure that you have a print management solution that can be tailored to your business needs is so important to meet organizational sustainability goals.
All of that can be a lot to take in, and that’s why it’s important to find the right solution for your business. directprint.io offers a FREE 30-day trial which includes the option of a setup session with one of our developers. You can schedule a call with our team here when you’re ready to try our product.